%PDF-1.4 %âãÏÓ 1 0 obj << /Type /Catalog /Pages 2 0 R >> endobj 2 0 obj << /Type /Pages /Count 2 /Kids [5 0 R 7 0 R] >> endobj 3 0 obj << /Type /Font /Subtype /Type1 /BaseFont /Helvetica >> endobj 4 0 obj << /Type /Font /Subtype /Type1 /BaseFont /Helvetica-Bold >> endobj 5 0 obj << /Type /Page /Parent 2 0 R /MediaBox [0 0 595.28 841.89] /Resources << /Font << /F1 3 0 R /F2 4 0 R >> >> /Contents 6 0 R >> endobj 6 0 obj << /Length 5581 >> stream BT /F2 22 Tf 0.06 0.08 0.12 rg 1 0 0 1 46 789.89 Tm (5 Ways Companies Can Protect Personally) Tj ET BT /F2 22 Tf 0.06 0.08 0.12 rg 1 0 0 1 46 762.89 Tm (Identifiable Information) Tj ET BT /F2 11 Tf 0.72 0.14 0.18 rg 1 0 0 1 46 725.89 Tm (TechRounder PDF Edition) Tj ET BT /F1 9.5 Tf 0.36 0.39 0.46 rg 1 0 0 1 46 709.89 Tm (Live article:) Tj ET BT /F1 9.5 Tf 0.36 0.39 0.46 rg 1 0 0 1 46 697.39 Tm (https://www.techrounder.com/business/few-ways-companies-can-protect-personally-identifiable-information/) Tj ET q 0.82 0.85 0.9 RG 1 w 46 678.89 m 549.28 678.89 l S Q BT /F1 10 Tf 0.24 0.27 0.32 rg 1 0 0 1 46 666.89 Tm (By Vipin PG | Published October 8, 2022 | Updated January 4, 2026 | Format: Article | 3 min read) Tj ET BT /F2 13 Tf 0.72 0.14 0.18 rg 1 0 0 1 46 643.89 Tm (In brief) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 623.89 Tm (Companies can protect Personally Identifiable Information \(PII\) by creating tailored safeguards,) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 608.89 Tm (following applicable privacy regulations like CCPA, HIPAA, and GDPR, regularly reviewing data privacy) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 593.89 Tm (policies, safely storing and destroying unnecessary PII, and conducting ongoing risk assessments.) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 568.89 Tm (Personally Identifiable Information \(PII\) helps identify one individual from another and includes names,) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 553.89 Tm (social security numbers, phone numbers, passport numbers, driver's license numbers, credit cards,) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 538.89 Tm (etc. Since companies collect, process, and hold such information for their customers and employees,) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 523.89 Tm (they need to implement measures to ensure security, which can otherwise lead to hefty penalties and) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 508.89 Tm (loss of reputation.) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 486.89 Tm (For example, investing in robust data mapping tools by ZenData can significantly help you keep track of) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 471.89 Tm (PII, so you can take immediate appropriate actions when required. Nevertheless, this article will) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 456.89 Tm (discuss 5 ways companies can protect PII. Read below to learn!) Tj ET BT /F2 15 Tf 0.08 0.1 0.14 rg 1 0 0 1 46 428.89 Tm (1. Create Safeguards for PII Protection) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 404.89 Tm (Different threats require different safeguards. Therefore, you need to evaluate the level of risk each) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 389.89 Tm (possible threat carries in your company and create safeguards accordingly. You should always have a) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 374.89 Tm (policies and procedures manual handed over to onboarding employees so they know how to collect,) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 359.89 Tm (hold, disclose, and destroy PII.) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 337.89 Tm (In addition to encrypting sensitive data, you should provide training to all your employees. Regularly) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 322.89 Tm (training them on cybersecurity protocols and new technological updates can help you ward off) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 307.89 Tm (security breaches.) Tj ET BT /F2 15 Tf 0.08 0.1 0.14 rg 1 0 0 1 46 279.89 Tm (2. Know What Regulations You're Required to Follow) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 255.89 Tm (Regulations may vary from industry to industry. However, adhering to applicable privacy laws for) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 240.89 Tm (your business will keep you in compliance and mitigate any risk of hefty penalties and loss of goodwill.) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 218.89 Tm (Furthermore, since you will know which rules to follow regarding the processing, storage, and) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 203.89 Tm (handling of PII, you will be able to protect sensitive and confidential information better. Some of the) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 188.89 Tm (most common compliance mandates are California Consumer Privacy Act \(CCPA\), Health Insurance) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 173.89 Tm (Portability and Accountability Act \(HIPAA\), and General Data Protection Regulation \(GDPR\).) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 151.89 Tm (Within the realm of healthcare, email archiving plays a crucial role in upholding HIPAA compliance. By) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 136.89 Tm (employing secure email archiving practices, organizations can meticulously track and store electronic) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 121.89 Tm (communications containing protected health information \(PHI\). This not only facilitates swift retrieval) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 106.89 Tm (during audits but also establishes a secure record-keeping system, mitigating the risk of unauthorized) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 91.89 Tm (access or inadvertent data breaches.) Tj ET q 0.86 0.88 0.92 RG 1 w 46 42 m 549.28 42 l S Q BT /F1 8.4 Tf 0.42 0.45 0.5 rg 1 0 0 1 46 30 Tm (TechRounder | Page 1 of 2) Tj ET BT /F1 7.2 Tf 0.42 0.45 0.5 rg 1 0 0 1 46 19 Tm (https://www.techrounder.com/pdf/blog/few-ways-companies-can-protect-personally-identifiable-information.pdf) Tj ET endstream endobj 7 0 obj << /Type /Page /Parent 2 0 R /MediaBox [0 0 595.28 841.89] /Resources << /Font << /F1 3 0 R /F2 4 0 R >> >> /Contents 8 0 R >> endobj 8 0 obj << /Length 3584 >> stream BT /F2 15 Tf 0.08 0.1 0.14 rg 1 0 0 1 46 789.89 Tm (3. Review Your Data Privacy Policies and Procedures) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 765.89 Tm (You must always keep track of your current data privacy policies and procedures and adjust them) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 750.89 Tm (accordingly. For instance, you should assess if there were any near-misses or failures in recent) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 735.89 Tm (events to implement better future strategies.) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 713.89 Tm (Awareness of any new external and internal threats will also facilitate keeping the PII of your) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 698.89 Tm (customers and employees secure while ensuring all the controls are practical and efficient.) Tj ET BT /F2 15 Tf 0.08 0.1 0.14 rg 1 0 0 1 46 670.89 Tm (4. Safely Store and Destroy Unnecessary PII) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 646.89 Tm (Most businesses may urge to collect as much information as possible from their customers to keep) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 631.89 Tm (them updated regarding new product releases or boost overall sales. However, doing so will only) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 616.89 Tm (make you more liable for any data breach.) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 594.89 Tm (Thus, you should always limit the amount of PII you obtain from your customers and employees to) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 579.89 Tm (prevent the risk of breach. Only collect information that is crucial for you and store it in a secure) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 564.89 Tm (location with advanced security controls.) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 542.89 Tm (When you no longer need PII, you must delete it properly to prevent cyber perpetrators from getting) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 527.89 Tm (their hands on it.) Tj ET BT /F2 15 Tf 0.08 0.1 0.14 rg 1 0 0 1 46 499.89 Tm (5. Conduct a PII Risk Assessment) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 475.89 Tm (To develop the most accurate risk strategies, you must regularly conduct risk assessments based on) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 460.89 Tm (the likelihood and severity of risks. This way, you can reduce or eliminate the impact of risk.) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 438.89 Tm (While conducting a PII risk assessment, you should consider the worst-case scenarios too. For) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 423.89 Tm (example, let's say who will be harmed, and are you currently adhering to data privacy laws? Asking) Tj ET BT /F1 11 Tf 0.14 0.16 0.2 rg 1 0 0 1 46 408.89 Tm (such questions will lead to an adequate data protection plan.) Tj ET BT /F2 13 Tf 0.08 0.1 0.14 rg 1 0 0 1 46 380.89 Tm (References) Tj ET BT /F1 10 Tf 0.18 0.2 0.24 rg 1 0 0 1 46 360.89 Tm (1. zendata.xyz - privacy-mapper - https://www.zendata.xyz/privacy-mapper) Tj ET BT /F1 10 Tf 0.18 0.2 0.24 rg 1 0 0 1 46 343.39 Tm (2. cloudficient.com - blog / ultimate-guide-to-email-archives -) Tj ET BT /F1 10 Tf 0.18 0.2 0.24 rg 1 0 0 1 46 329.89 Tm (https://www.cloudficient.com/blog/ultimate-guide-to-email-archives) Tj ET q 0.86 0.88 0.92 RG 1 w 46 42 m 549.28 42 l S Q BT /F1 8.4 Tf 0.42 0.45 0.5 rg 1 0 0 1 46 30 Tm (TechRounder | Page 2 of 2) Tj ET BT /F1 7.2 Tf 0.42 0.45 0.5 rg 1 0 0 1 46 19 Tm (https://www.techrounder.com/pdf/blog/few-ways-companies-can-protect-personally-identifiable-information.pdf) Tj ET endstream endobj xref 0 9 0000000000 65535 f 0000000015 00000 n 0000000064 00000 n 0000000127 00000 n 0000000197 00000 n 0000000272 00000 n 0000000414 00000 n 0000006046 00000 n 0000006188 00000 n trailer << /Size 9 /Root 1 0 R >> startxref 9823 %%EOF