How to Take Screenshot on Mac Machine?

Most of the time whether you are a marketer, business person, entrepreneurs, or professionals it can be difficult to explain your coworkers outside of marketing ambit about your visions. It can even be difficult to explain how you tend to work or how inbound marketing can help the entire business to grow.

After countless puzzled opinions, the best way to share the nits and grits of business is through visuals. What can be the best types of visuals other than taking quality screenshots? If you are on the verge of preparing your next important presentation, reporting on a new process to your boss, or simply writing an article explaining how to go about it.

What is a Screenshot?

A screenshot is a still image of your desktop screen’s current display. Taking a screenshot from your PC will replicate a picture of the contents of your monitor as they appear in front of you. This reflected or processed image doesn’t include any programs or windows that you have minimized.

Screenshots can allow you to quickly create image files of the content that otherwise seems difficult to convert it to a PNG, JPG, or similar image file. The possibilities are wide and limitless. Below are some of the best uses or cases for taking a screenshot.

Monthly Analytics Reports

Performance reports such as graphs, tables, and other visual data that you have created in excel. Taking a quality screenshot of that chart you made in another form can help you transfer the data directly into your analytics report without worrying much that the photo won’t get displayed correctly.

PowerPoint Presentation

PowerPoint Presentation is the most effective way of conveying ideas through visuals. You may want to pull out the image of a website’s homepage into a slide about the web design. This can effectively be done through capturing a screenshot and dragging that image into your deck.


Most of the professionals have lots of emails to be read for the day. In such cases, the messages they wish to read need to be crisp and short. Long-tail emails need visuals to help readers and in that case, image files are the most versatile option for uploading images right into the email body.

Annotated Instructions

“How-To-Do” guides can be hard to follow without visual representation, and also the steps you are explaining aren’t always instantly available in the picture form. This is where the screenshot helps. Simply take a screenshot of what you are referring to by adding boxes and arrows to emphasise the parts of the image

Now if you are a Mac user, taking a screenshot can be easy keeping in mind several options. Let us go through them one by one in detail.

Shortcut For Taking Screenshot on Mac

The basic shortcut for taking screenshot on the mac machine is the combination of command, shift and 3 key. In order to take the screenshot press the three keys together ie command + shift + 3. This command will take the entire area of the screen. To take specific area of the screen, you can use the key 4 in the place of above mentioned key 4.

How To Take a Screenshot on Mac?

Before taking a screenshot of the entire screen, be sure you have arranged the contents of your computer screen the way you wanted that to be. Also if you have a second monitor connected to your Mac, the resulting screenshot can produce two separate image files for each monitor.

Take a screenshot of the entire screen and save it to your desktop

  • Open your Mac keyboard hold on to the similar keys at the same time command + shift + 4.
  • You can see a crosshairs cursor appear on the screen. Click and drag that cursor to highlight the particular area of the screen that you would like to take a screenshot of.
  • For adjusting the selection, simply press the escape (“ESC”) key to start over.
  • Navigate to the desktop and look for the file of the screenshot.

Take a Screenshot of part of your screen and save it to your clipboard

  • On the Mac keyboard, hold on to the keys at the same time as command + control + shift + 4.
  • You can see a cursor appear. Click and drag your cursor to highlight the entire area you would like to take a snapshot of.
  • Navigate to the area(email, presentation) where you would like to insert the image.
  • Once in the application, hold down to the following at the same time: command-V.

How To Take a Screenshot using Grab?

In addition to the above mentioned keyboard shortcuts, you can also take a screenshot using Grab, an application that’s native to the Mac computer.

  • Simply open the Finder folder situated on the computer’s dock and enter “Grab” in the top right search bar. Select “Applications” on the left hand sidebar to narrow down your search.
  • Open the Grab icon and when the application gets launched, select “Capture” at the top navigation bar.
  • In the dropdown menu, select the type of screenshot you want to have as selection, screen, or Timed screen.

Selection screenshot allows you to have a screenshot of part of your screen. Window screenshot allows you to capture a specific window you have open and Timed Screen screenshots start a 10-second timer before instantly capturing your entire screen.

How To Take a Screenshot on a Mac with the Screenshot App?

For taking a screenshot on a Mac using the Screenshot App involves processes like Go to under Applications and then choose utilities. There you can locate your Mac’s stock screen-captured app named “Screenshot.” You can find this app by adding a shortcut name Cmd+shift+5.

However, if your Mac is not running Mojave, you can make use of the Grab app. With Screenshot app, Apple seems to have simplified the entire screen capture process. Now you are well versed on how to take screenshots on Mac machine, share it with your friends as well who struggle to take a screenshot on Mac.

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