For many decades now, businesses have been filled to the corner with filing cabinets. Paper documents were the norm, way back when soft-copy documents and the cloud were unheard of. The dependence on paper was so extraordinary that even one of the most-used paper supplies was paper.
However, today, this is bound to change for as long as your business makes it a point to go paperless. Yes, as challenging as the change may sound, companies can survive without depending too much on paper. Physical documentation is no longer the single, best way for businesses to keep files, with software and other tech tools that make going paperless the new norm.
If going paperless is one of the goals you have for your business this year, keep reading through below. Here you will come across the five top ways to make your business go paperless.
1. Get The Right Software
The second item on this list is the massive way for a business to go paperless. Technology is not replete with software and apps that enable paperless transactions. It is just up to your business to use those and make them work well to your advantage.
How is this achieved? Investing in the right software makes this possible. Be sure as well to train your team, whether remote or in the physical office, in using that software once you’ve determined the right software to use for your business. Otherwise, no matter how incredible or powerful the features of that software are, and having an untrained team operate, those will only make them futile.
Remember that there are so many digital management systems out there for you to pick out. Be sure to research well through your options, so you’re sure what you have is the best for your needs.
In addition to reducing your dependence on paper, storing files through using the right software or the cloud allows your business to achieve the following:
Assess Stored Files Anywhere
At any time, especially when you’ve also switched to remote working.
Store And Back Up Important Files And Documents
To copy data restoring and recovering files against data corruption or system failure.
Enhance Security With Passwords And E-Signatures
From jSign, that can access specific files and documents of your company, some of which may be confidential.
2. Sign Up For Electronic Bills
Businesses have a lot of bills to pay. It means your business will receive documents from your billers month after month.
When you come to think of it, those documents do pile up, and they wind up only being single-use. So, if your pursuit is for your business to go paperless, a good starting point is to sign up for electronic bills. Then, have your billers send it to your business’ email account monthly. That’s the first step to reducing the amount of paper your business receives.
3. Switch To Electronic Payroll Systems
If you’ve long been in business, then you’d know that payroll is one of the most challenging tasks that have to be completed, at least semi-monthly. The more employees you have, the more computations you’ll have to make. Then, on top of that, there are the payslips you’ll also have to send out to your team.
Without a doubt, sticking to a manual payroll system may hurt your business’ efficiency and accuracy. However, you’re not just maintaining a paperless business when you switch to an automated payroll system. To minimize the paperwork and to effectively manage the payroll details, it is important to have a paystub to manage the organization. On top of that, you’re also improving your overall operations.
4. Use A To-Do List App
As a business, you’re sure to have quite a several tasks to complete on your to-do list. In the usual office setting, you might have gotten used to sticky notes to have a list of all you have to do.
Today, even sticky notes can go modern, too. Instead of the usual sticky notes, there are apps for that purpose. Many smartphones today will already come complete with notes and reminders apps. Use those to your advantage. That way, you can bid those small, sticky notes a good farewell.
5. Use Electronic Emailing
Emails have been around for so long now. However, despite the presence of emails, there’s also no denying that the dependence on paper is still strong. For example, do you still practice sending office memos and other correspondence by sending printed letters? Why do this when you can fully utilize email?
Make it a habit to use email messages as much as you can. Then, you’ll eventually see the noticeable difference in how your dependence on paper reduces.
Businesses can now conduct digital operations, one of the topmost advantages in today’s modern era. In simpler terms, the days are gone when dependence on paper products reigned supreme. Nowadays, businesses are learning to let go of paper on the side of running paperless. If your business is one of those who wish to get started with that pursuit, then the list of ways above is worth exploring. One change at a time is all it takes to make that transition.