Todoist – Simple Task Management That Stays Out of Your Way
Todoist is a clean, reliable to-do app that helps you capture tasks, organize projects, and follow through without stress. It keeps everything in lists you can sort, label, and prioritize, so you always know what to do next—at work or at home.
Whether you’re planning a product launch, managing client work, or tracking daily errands, Todoist gives you a calm, focused workspace that works the same on phone, desktop, and web.
Add Tasks in Seconds
You can add tasks with natural language, like:
- “Pay electricity bill tom 5pm”
- “Publish blog post every Monday”
- “Follow up with Riya next Fri @work”
Todoist recognizes dates, recurring schedules, and priorities as you type, so you don’t waste time clicking menus.
Projects, Sections, and Tasks
Organize your life into Projects (e.g., “Catalog,” “TechRounder Content,” “Home”), then break them down.
| Element | What it is | Why it helps |
|---|---|---|
| Project | A bucket for related tasks. | Keeps work and life areas separate and tidy. |
| Section | A header inside a project (e.g., “Ideas,” “In Progress,” “Done”). | Adds structure for bigger projects. |
| Task / Sub-task | The actual action item. | Makes work bite-sized and doable. |
| Labels | Custom tags like @urgent, @calls. |
Filters tasks across projects. |
| Priority | P1–P4 flags. | Surfaces what truly matters today. |
Stay on Track Each Day
- Today and Upcoming views show what’s due now and what’s coming next.
- Priorities help you focus (mark a few P1s per day).
- Karma (optional) gives simple progress streaks to keep momentum going.
Plan With Others (When You Need To)
Invite teammates or family to specific projects:
- Assign tasks to people.
- Add comments and file attachments on each task.
- Get notifications only when something needs your attention.
This keeps collaboration lightweight—no heavy project setup required.
Recurring Tasks and Routines
Great for habits and maintenance:
- “Review analytics every Friday”
- “Backup NAS 1st of every month”
- “Water plants every 3 days”
Todoist reschedules automatically when you complete the task.
Works With Your Existing Tools
Popular connections include:
- Google Calendar / Outlook (two-way sync for deadlines)
- Gmail / Outlook add-ons (turn emails into tasks)
- Chrome/Firefox extensions (capture from the web)
- Siri / Google Assistant / Alexa (add by voice)
Simple Planning Workflow (You Can Copy)
- Inbox: dump new ideas and tasks here during the day.
- Sort: move items into the right project; add dates/labels.
- Today: pick 3–5 P1 tasks you will finish.
- Weekly review: clean up, reschedule, and plan the next week.
This keeps your list honest and your day realistic.
Why People Stick With Todoist
- Fast to add tasks, fast to find them again.
- Scales from personal lists to shared projects without getting complicated.
- Works everywhere with the same smooth experience.
- Encourages small, steady progress instead of overload.
In short, Todoist helps you capture everything, choose what matters, and finish more with less friction. It’s a quiet companion that turns scattered thoughts into clear action, day after day.
